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University Information Practices
The University uses the information requested on the application form to process your child’s application for admission and scholarships. Response to most of the questions is mandatory. If your child does not supply all of the mandatory information, the processing of his or her application will be delayed and possibly even prevented. (Your child’s application will not be delayed if he or she does not complete those items that are optional.)
The University requires the following information to process the application:
• Full legal name
• Applicant’s high school level
• Date of birth (if the child is 13 years or younger at the time of application, a legal guardian must grant permission to apply)
• Address, telephone number and e-mail address
• California residency information of applicant and parent (if applicant is under 18)
• Citizenship information
• Campus and cluster choices
• Academic history, including high schools and colleges attended, courses taken, grades and standardized test scores
• Personal essay response(s)
Other information, such as parents’ occupations and family income, are required only if an applicant is applying for finacial aid. Any financial aid documents mailed to Statewide must have all Social Security numbers removed or blacked out.
The COSMOS Statewide offices maintains the information provided on the application. The information will be provided to the state and federal governments if required by law. You have the right, according to the law, to access this information; see the policies here. Please submit these requests in writing to COSMOS Statewide.
We ask that students waive the right to access their letters of recommendation, however in accordance with University policy, an applicant has the right to see records referencing him or her with regards to the application process, except that disclosure of evaluation forms and records in an applicant's file, "related with the documented understanding of confidentiality" is protected. Requests will be need to be made in writing to the COSMOS Statewide Office.
Information collected is disclosed to third parties—outside agencies that award scholarships; parents, legal guardians or spouses; school counselors; and UC organizations and alumni groups— only if the applicant grants authorization. Any aggregated information that will render the student unidentifiable as an individual may be included on a public statistical analysis report, identifying general statistics for COSMOS attendees.
The State of California Information Practices Act of 1977 requires the University to provide this information to applicants for admission who are asked to supply information about themselves. Maintenance of the information is authorized by University policy.
One Shields Avenue, Davis CA 95616
Telephone: (530) 752-7317
We have done everything within our means to comply with University policy and set controls on students information above and beyond the typical University practice. If you have any questions, please contact COSMOS Statewide.